Essential Changes in your Mobility Policy: Preparing for Change

Essential Changes in your Mobility Policy: Preparing for Change

  • 14 August 2023

Working from home, travelling less and travelling differently. These changes are likely having a profound effect on your organisation when it comes to mobility. The shifting landscape of mobility requires you, as an employer, to take action. While your employees’ are travelling and working differently, sustainability is becoming an increasingly essential and complex consideration, as the progression of legal and regulatory requirements concerning sustainability is altering how companies operate.

Are you ready for the future? The world of mobility is constantly changing, so you must be agile when it comes to your mobility. We’re here to help you navigate the mobility changes you will likely need. In this four-part series, we’ll delve into the topics most pertinent to organisations and their current mobility planning, with helpful tips for flexible travel, administration and reporting.

In this article, we’ll tackle the preparatory steps: understanding your organisation’s mobility needs and getting inspired by your peers to develop best-in-class solutions.

Making a Mobility Inventory

Are you trying to make sense of your organization's work policies and how to fit those policies around the new normal of remote and hybrid work? One of the first steps you can take is to make an inventory of all your mobility requirements, possibilities, and goals.

This means asking questions like:

  • What are the needs of your employees when it comes to work and travel?
  • Which activities can be done remotely, and which can't?
  • Do your employees prefer working from home or in the office?
  • What allowances do you need to adapt to this new way of working?
  • Are there any other objectives you want to achieve in the areas of sustainability, vitality, or cost savings?

Once you have a clear picture of what you want to achieve, involve people from different parts of your organisation in the process. Conduct a mobility scan to see how employees travel to work. Consider conducting an employee survey to gather their requirements and possibilities regarding remote work, office work, travel, and support from the company.

By conducting research and answering these questions, you'll gain valuable input for your new policy.

Getting Inspired by Peer Organisations

The way we think about mobility is rapidly changing, and it's not just a fleeting trend. Traditional mobility schemes are no longer sufficient, so many companies are now looking for new ways to organise mobility, and many organisations are implementing new plans.

When companies decide to change their mobility policies, they often have a clear idea of what they want. They've already had numerous discussions within the organisation and with external parties, and they've surveyed their employees and made preparations.

While every organisation is unique, we see a consistent set of five principles emerging that serve as a foundation for new mobility policies. Those principals include: flexibility, vitality, sustainability, convenience, and controllable costs.

For example, one bank embraced each of these mobility principles by offering employees a mobility card for daily travel choices, providing total flexibility for how and when employees travel, and setting rules and budgets for different travel options and employee groups (controllable costs), in turn promoting vitality through healthier, more convenient mobility options and more sustainable travel.

Want to learn from other companies? Many mobility websites share cases and experiences, including those of XXImo. They are happy to share their knowledge and help others achieve successful mobility policies. Check out our inspiring cases and client stories.

Learn more about our approach

Interested to learn more about our approach a convenient way in our white paper 'Essential Changes in your Mobility Policy'